Best Practices For Printing Training Materials

tick_crossWhen you’re printing training materials for your business, there are definite do’s and don’ts that you want to follow to get the most out of your training plan.

Here are our best practices for printing training materials:

 

Do Print Plenty of Materials

Your training materials are an important component of your business’ success. They’re what helps your new team members get up to speed on your company when they come on board and what helps to refresh your team members when they have questions or need help during their tenure with your company. So the last thing you want to happen is to run out of training materials when you need them most.

Print plenty of your training materials. In fact, print more than you need. You want to have enough on hand to support the growth of your company, on-board all new team members and supply each department with all the materials they need to stay on point. A good rule of thumb is to print enough training materials to last a year. Then, at the end of the year, you can either order a reprint of your existing materials or redesign them to reflect any procedural changes and order a new print run.

 

Don’t Overdesign

When you’re printing training materials, you don’t want to overdo it and try to cram too much into one document, pamphlet or guide. As you know, the point of training materials is to educate and train your employees and contractors on different areas of your business. If you try to cram too much information or fancy design onto your training materials, your messaging is going to get lost and your team is going to retain less of the training information.

Keep your training materials clean, simple and uncluttered. Include only the pertinent information that your team needs to get properly trained, and don’t fill your training materials with too much “fluff”, unnecessary design elements or filler copy.

 

Do Layout Your Materials to Highlight Important Points

When you’re printing training materials, it can be tempting to just type out a process from beginning to end in one block of text and consider it done. However the way you lay out your training materials is just as important as the information you include.

When people read a document, including training materials, very few of them actually read it from beginning to end. Most people skim the document and look for important points. So when you’re creating and laying out your training materials, you want to do so with skimming in mind.

Use headlines, bullet points and bolding in order to highlight the important parts of your training material. Avoid large blocks of texts. Use colors to grab your trainees’ attention. Lay your training materials out in a way that supports skimming the document because, like it or not, your team members likely won’t read the entire piece.
Don’t Include Time Sensitive Information

When you’re designing and printing your training materials, you want to develop them in such a way that you don’t have to reprint them every month. Constantly reprinting your training materials is not only a hassle, but it can also get expensive. To avoid constant reprints, leave time sensitive information out of your training materials. Time sensitive information includes anything in your business that changes regularly.

So, for example, let’s say your company hosts events in different locations every month. Rather than printing a training manual for your next event specifically (which would mean you would need to create and print a separate training manual for the following event, since the details would likely be completely different), you could create a general event training manual and then fill your team in on individual event details separately. That way, your training manual could be reused at every event, saving both time and money.

 

How Can We Help?

At Rogue Print and Mail, our proven track record of delivering the highest quality graphic design and print services to professionals speaks for itself. With fast turnaround times, industry specific templates and designs, an online portal available for any groups that wish to work with us to be able to store and manipulate their templates, and an in-house team to guide you in all of your branding, design and printing needs, Rogue Print and Mail is the preferred design and print partner for many hundreds of professionals across Australia.  

I sincerely hope that you found this information valuable.  For advice on effective branding, design and cross media marketing, please don’t hesitate to call me on 1300 65 85 00 or email me at paul.stenhouse@rogueprintandmail.com.au  to arrange an obligation free 10 minute discussion with a member of our expert team.

 

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